Add new documents easily with simple drag and drop. Add one or all of your documents in one step. Imported documents are automatically organized for further updates, review or approvals as needed.
When a document is added to DocTract, it is automatically scanned and all key information is automatically generated by the built-in AI Engine. It can even determine if you have added a new document or just a new version. Some of the key data points generated include:
Track unlimited versions and revisions for Policies, Procedures and other documents. Track every detail about a Policy, Procedure or other document between versions and access historical versions easily. Even track changes and feedback from one version to the next, providing a path for the evolution of a document.
DocTract provides unlimited review and approval levels. When combined with the fully configurable organization matrix, your key documents can passed through any approval path in the organization. You can even specify the approval flow at the document level if needed. Keep it simple or get sophisticated, DocTract can handle all of your scenarios.
No more managing folders and folder permission difficulties found in most Policy Management Systems. The advanced security capabilities of DocTract matches employee profiles with document configurations. Approved Policies, Procedures, SOPs and other documents are automatically distributed to the right people with automatic notifications alerting individuals of something new.
Employees can access approved documents anytime, anywhere. Enforce acknowledgements for employees that they have read and understand any Policy, Procedure, SOP or other document. Acknowledgements can be activated at the document level and are stored with a full audit trail. Employees can easily see what documents are outstanding and authors can view what acknowledgements are still outstanding.
Connect authors with their audience with the published document feedback capabilities. Employees can ask questions to get clarification or submit comments on published documents. Questions and comments automatically get attached to the Document version and can notify the author or process owner instantly. Authors and process owners can respond to feedback and questions directly, that are automatically sent back to the employee.