Take control of your policies with DocTract’s intuitive platform. Create, distribute, and track policies seamlessly while ensuring compliance and reducing manual work. Discover how our software transforms policy management into a strategic advantage.
Connect your tools and empower your team. DocTract integrates with Microsoft Word and Google Docs to manage the policy lifecycle, approvals, and compliance—without changing how you work. Discover how document management software saves time and ensures accuracy.
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When evaluating policy management software, it’s not enough to rely on marketing claims—you need to compare how each platform actually performs across critical compliance and usability criteria. The ideal solution should streamline workflows, improve audit readiness, and reduce risk without adding complexity.
The fundamental difference lies in their purpose. SharePoint is a document management system—a passive repository for storing and sharing files. DocTract is an active process management system specifically designed to manage the entire policy lifecycle.
PowerDMS offers policy management capabilities but with significant limitations that impact user adoption and efficiency.
PolicyTech provides enterprise-level policy management but often at the cost of simplicity and user experience.
Organizations choose DocTract for its proven results and exceptional user experience.
While other platforms offer core features, DocTract delivers the complete package: robust functionality, exceptional user experience, and industry-specific expertise.
This blend of power, simplicity, and domain knowledge makes DocTract the superior choice for confident, intelligent compliance.
This section addresses some of the most common questions organizations have when considering a move to a dedicated policy management system.
The fundamental difference lies in their purpose. A document management system like SharePoint is a passive repository for storing and sharing files.
Policy management software, in contrast, is an active process management system. It is specifically designed to manage the entire lifecycle of a policy—from automated approval workflows and targeted distribution to defensible attestation tracking and immutable audit trails.
SharePoint lacks these critical, built-in governance features, which are essential for demonstrating compliance.
Policy software improves compliance by creating a "chain of accountability." It ensures that policies are properly reviewed and approved, distributed to the correct employees, and that there is legally defensible proof (attestation) that employees have read and understood them.
It reduces risk by ensuring everyone is working from the most current procedures, preventing safety incidents or operational errors. The complete audit trail provides an irrefutable record of due diligence, which is critical during regulatory audits or legal challenges.
A robust policy management system provides a structured framework for managing SOP deviations. This typically involves a dedicated "SOP Deviation Form" and an automated workflow that routes the exception to the appropriate personnel for review and approval.
The system maintains a complete audit trail of the deviation, including the reason, the impact analysis, and all approvals. This allows for necessary operational flexibility while ensuring that every exception is documented, justified, and auditable, preserving the integrity of the compliance framework.
While some older, enterprise systems can be complex, modern platforms like DocTract are designed with user experience as a top priority.
As demonstrated in case studies with organizations like Cary Fire Department and Cheyenne Regional Medical Center, DocTract's implementation process is often described as "painless" and "intuitive."
The goal of a modern system is to be so easy to use that it requires minimal training, ensuring high adoption rates among both administrators and end-users.
Yes.
Elite policy software includes features for managing policies beyond internal employees. Targeted distribution can be used to send relevant policies and procedures to contractors or vendors and track their attestations.
Furthermore, features like a "Public Portal" allow organizations to securely share specific, approved policies with the general public—such as a university sharing its code of conduct or a government agency publishing regulations—without compromising the security of their internal policy library.
Stop juggling disconnected systems. DocTract's intelligent platform brings you AI-assisted policy drafting, automated workflows, and real-time compliance – all while seamlessly integrating with Microsoft Word and Google Docs.
See how you can streamline your entire policy lifecycle without disrupting your team's workflow.
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