Quality Assurance

DocTract is a must have solution for Quality Assurance teams. Each step of the Policy and SOP life cycle is optimized to improve the quality, efficiency and overall effectiveness of the process. Starting right from the initial upload of your current SOPs that can extract key information right from your documents, to managing the review and revision process to ensuring employee compliance with required readings, DocTract provides dedicated capabilities designed from the ground up focused on this process.

Most solutions available are either general Document Management solutions which are too broad or Quality Management Systems (QMS) which focus in other areas. DocTract is focused and built to optimize the Policy and Procedure life-cycle and the unique challenges only found in these types of documents.

All types of process can be improved through DocTract, including:

Clinical Operations
Data Management
Good Laboratory Practices
Medical Devices
Project Management
Software Development Life Cycle
21 CFR Part 11
Information Technology

Seven Ways DocTract Improves Quality Assurance

Rapid Deployment

Be up and running with your own dedicated instance in minutes. DocTract provides a free trial with no commitments and no credit cards. Upload all of your existing policies and procedures to be ready for processing from a single drag and drop.

Employee Compliance

DocTract greatly simplifies this task of tracking Employee Training and Compliance by automatically deploying new Polices and Procedures to the right employees and allowing them to acknowledge that they have read and understand the content. Use the DocTract dashboard to track employee compliance for a single new document or across all documents.

Access Security

DocTract provides an advanced document access security model that is easy to configure for both simple and sophisticated organizational structures. Simply set-up the department, geographical, legal entity or any other organizational structure to enforce permissions to the right documents for the right people.

Workflow Reviews and Approvals

Avoid passing paper around or endless emails. The built-in workflow approval engine not only handles the routing and approval for you, but can also be the constant (annoying if needed) reminder to review and approve documents in the queue. Stop focusing on chasing down approvals and let DocTract do it for you!

Manage Revisions

Get rid of red-line edit nightmares. How many times have you had a document that had to be reviewed with comments and tracking changes becomes quickly confusing and out-of-control. The DocTract unique approach to revisions and feedback manages the process and keeps edits under control. Try the Free Trial to see for yourself!

Regulatory Tracking and Document Relationships

DocTract was designed from the ground-up to address the processes around Policies, Procedures and Contacts. As a result, there are capabilities not found in general Document Management solutions. Regulatory Tracking allows specific Regulations or Standards to be associated with a Policy, Procedure or SOP for quick reference and searching whenever there is a change in a Regulation. Related Documents are also available to associate SOPs or Policies with each other and understand the full impact of a change in the organization.

Electronic Signatures

DocTract provides compliant electronic signature capabilities throughout the Policy, Procedure or SOP life cycle. Each critical step in the process has the ability to prompt for re-authentication at the time of a critical action such as submitting, approving or acknowledging acceptance. The detailed audit log also records the specific information about the individual, the date, the time and action completed.

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Collaboration

Get more details on how the dedicated DocTract capabilities optimize the entire editing process through an advanced feedback tracking process enabling peers, reviewers or even external personnel to collaborate on any type of document.

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Policies and Procedures

Dive deeper into DocTract Policies and Procedures capabilities from initial version to document deployment. Or experience DocTract yourself with your own fully functional Starter Account.

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Policy Management Software - Management Dashboard